Cibola County Court Records

Cibola County court records are official documentation of activities that occurred during court proceedings of local cases. According to N.M. District Court Civil Rule 1-079 B(1), court records include documents, papers, exhibits, transcripts, or other materials generated, filed, or lodged with courts that document and are connected to the cases they handle.

Generally, Cibola court records contain pertinent information about cases and are crucial for understanding the reasons why cases were initiated and the rationale behind a judgment or verdict rendered in a case. They also serve as evidence of a case’s existence and are essential in processing an appeal to overturn a court decision in a case.

Are Court Records Public in Cibola County?

Yes. The New Mexico Inspection of Public Records Act (IPRA) and N.M. District Court Civil Rule1-079 establish every person's right to access, inspect, and copy records maintained by Cibola County courts. Consequently, court records are considered part of Cibola County public records and are accessible to everyone who requests them, except those sealed by court order or exempt from public access by law. Records that are exempt from public access by law include, but are not limited to:

• Medical records
• Adoption proceedings
• Some juvenile records
• Mental health proceedings
• Wills deposited with a court
• Attorney-client privileged information
• Conservatorship appointment records
• Confidential personal identifying information, including social security numbers, taxpayer identification numbers, driver’s license numbers, and bank account numbers.

Cibola County Court Records Search

Record seekers can conduct a Cibola County court record search through any of the following places or resources:

• The Clerk’s Office of local courts
• The New Mexico State Judiciary Case Lookup website
• Third-party aggregate websites

Cibola County Courts

Cibola County's court system consists of four types of courts: a District Court, a Magistrate Court, a Probate Court, and two (2) Municipal courts. The respective jurisdictions of these courts vary. For instance, the District Court is a court of general jurisdiction that can hear different civil and criminal cases and has exclusive jurisdiction over domestic relations, appeals, and juvenile cases. Meanwhile, the Magistrate Court is a court of limited jurisdiction that handles landlord-tenant rights cases (valued between $0 and $10,000), felony preliminary hearings, misdemeanors, DWI/DUI cases, and other traffic violations. Listed below are the addresses and contact information of Cibola County courts:

Cibola County 13th Judicial District Court
700 East Roosevelt Ave., Suite 60,
P.O. Box 758,
Grants, NM 87020
Phone: (505) 287-8831
Fax: (505) 285-5755

Cibola County Magistrate Court
114 McBride Road, Suite B,
Grants, NM 87020
Phone: (505) 285-4605
Fax: (505) 285-6485

Cibola County Probate Court
Cibola County Courthouse
700 East Roosevelt, Suite 50,
Grants, NM 87020
Phone: (505) 285-2540
Fax: (505) 285-5434

Cibola County Municipal Courts

Grants Municipal Court
105 East Roosevelt Avenue, Ste. B
Grants, NM 87020
Phone: (505) 287-3835
Fax: (505) 285-3927

Milan Municipal Court
630 Uranium Avenue,
P.O. Box 2727,
Milan, NM 87021
Phone: (505) 285-9841
Fax: (505) 285-4094

Cibola County Criminal and Civil Records

Cibola County criminal records are offical documents detailing an individual’s local criminal history, such as past arrests, convictions, and other interactions with the county's criminal justice system. Local law enforcement and criminal justice agencies are responsible for creating and maintaining these records based on their official functions. For instance, Cibola County arrest records are created by law enforcement agencies, like the Cibola County Sheriff's Office, after they make arrests. Meanwhile, the courts typically maintain conviction records and other criminal case files.

Therefore, record seekers can obtain Cibola arrest records by querying local law enforcement agencies. If the Cibola County Sheriff's Office generated the sought-after arrest record, record seekers can request it by contacting the agency’s administrative office at:

2001 Clif Lear Ave.
700 East Roosevelt, Suite 50
Grants NM 87020
Phone: (505) 876-2040 or (877) 898-0097 (Toll-Free)

Meanwhile, interested individuals can obtain convictions and other criminal case records by visiting or contacting the clerk’s office of the specific local court that generated the record. This may include the District, Magistrate, or Municipal Court clerk’s office, as these courts have varying jurisdictions over different types of criminal cases.

Similarly, civil case records are available through the clerk’s office of the specific court that handled the case. Depending on the specifics of a civil case, it may fall under the jurisdiction of either the District or Magistrate court in Cibola County.

It is worth noting that interested individuals can also search for and access Cibola County criminal and civil court records online through the New Mexico State Judiciary Case Lookup website. Alternatively, requesters can complete and submit the Inspection of Public Records Act (IPRA) online request form.

Cibola County Marriage Records

In Cibola County, the County Clerk’s Office is responsible for issuing marriage licenses and maintaining marriage records. Therefore, all requests for Cibola County marriage records should be directed to the County Clerk’s office. Record seekers can contact or visit the clerk’s office during regular working hours (Monday through Friday from 8:00 AM to 5:00 PM) to inquire about the procedures and requirements for obtaining marriage records.

Cibola County Clerk’s Office
700 E Roosevelt Ave Suite 50,
P.O. Box 190
Grants, NM 87020
Phone: (505) 285-2537
Fax: (505) 285-2562
Email: natalie.grine@co.cibola.nm.us

Note that certified copies of marriage licenses can serve as proof of marriage for legal purposes. Therefore, a dedicated Cibola County marriage certificate is typically not issued.

Cibola County Divorce Records

The Cibola County District Court is responsible for handling divorce proceedings in the county. Hence, record seekers can obtain Cibola County divorce records, such as divorce decrees, by querying the District Court clerk’s office.

Cibola County Birth Records

Cibola County birth records are available through the New Mexico Bureau of Vital Records and Health Statistics. Public access to these records is restricted, but they become public 100 years after the date of birth. Consequently, confidential birth records are only released to the registrant, their immediate family members, or those who have tangible proof of legal interest in the record. Immediate family members include mother, father, sibling, child, grandchild, current spouse, or maternal or paternal grandparent. Note that requesters must present acceptable "Proof of Identity" documents when requesting birth records and are charged a $10 per search fee per request; this fee is waivable if the requester is homeless.

Eligible persons can request Cibola County birth certificates from the New Mexico Bureau of Vital Records and Health Statistics by mail or in person. For mail-in requests, requsters can complete the Birth Record Search Application (also available in a Spanish version) or draft a request letter. The request letter must contain the following information:

• The birth name of the person on the certificate.
• The date of birth.
• The city of birth, including the county if known.
• The mother's full maiden name.
• The father’s full name.
• Requestor's relationship to the person on the birth certificate.
• The purpose for which you are requesting the birth certificate.
• The requester's name, signature, and mailing address.

A requester can mail the completed Birth Record Search Application or the drafted request letter along with the required $10 search fee (via certified check or money order payable to "New Mexico Vital Records") and a photocopy of their Acceptable ID to:

New Mexico Vital Records
Post Office Box 26110
Santa Fe, NM 87502

For in-person requests, requesters can visit the New Mexico Bureau of Vital Records and Health Statistics. They must bring a completed Birth Record Search Application form or a drafted request letter, an acceptable ID, and the $10 search fee. In addition to the New Mexico Bureau of Vital Records and Health Statistics, Cibola County birth records are also available through the Cibola Public Health Office. Their addresses are provided below.

Santa Fe
Bureau of Vital Records & Health Statistics
2554 Camino Entrada
Santa Fe, NM 87505
Phone: (505) 827-0121
Toll Free: (866) 534-0051

Cibola Public Health Office
700 E. Roosevelt, Suite 100
Grants, NM 87020
Phone: (505) 285-4601
Fax: (505) 287-9367

Cibola County Death Records

The New Mexico Bureau of Vital Records and Health Statistics is the custodian of Cibola County vital records, including death records. Under New Mexico law, death certificates remain confidential and are restricted from public access for 50 years after the date of death. Confidential death records are only available to the decedent’s immediate family members or to those who have tangible proof of legal interest in the record. Note that certain items, such as the requester’s government-issued photo ID and a $10 search fee, are required to request death records from the Bureau.

Interested persons can order a death certificate from the New Mexico Bureau of Vital Records and Health Statistics by mail or in person. In either case, requesters can use the Death Record Search Application (also available in a Spanish version) or draft a request letter to make their request. The drafted request letter must contain the following information:

• The decedent’s name.
• Date of death.
• City of death. Include the county if known.
• The decedent's Social Security Number, if known.
• The name of the mortuary in charge of final arrangements.
• Requestor's relationship to the person on the death certificate.
• The purpose for which you are requesting the death certificate.
• The requester’s name, signature, and mailing address.

Requesters can mail the completed Death Record Search Application or a drafted request letter, along with other required items, to the Bureau for mail-in requests. These required items include the $10 search fee (via certified check or money order payable to "New Mexico Vital Records") and a photocopy of the requester’s acceptable government-issued photo ID.

For in-person requests, requesters can visit the New Mexico Bureau of Vital Records and Health Statistics. They must bring a completed Death Record Search Application form or a drafted request letter, their acceptable ID, and the $10 search fee.

Cibola County Probate Court Records

Interested individuals can obtain Cibola County probate court records by querying the county Probate Court. The Probate Court has the authority to admit wills to informal probate, appoint a personal representative informally (without a will), and issue a certificate of complete administration of an estate. Unfortunately, the court does not offer online resources that individuals can use to access probate records remotely. Therefore, the only way to access or obtain copies of probate records is by visiting the Probate Court clerk's office to request records in person. The clerk’s office is open on Tuesdays and Thursdays (from 10:00 am to 12:00 pm) and Fridays (between 2:00 pm and 4:00 pm).

Cibola County Property Records

Cibola County Clerk and the Assessor’s office are the custodians of property records. The County Clerk records and maintains property records, such as deeds, mortgages, surveys, plats, and similar documents. Meanwhile, the Assessor’s office is responsible for valuing real properties and generating a fair and equitable tax schedule for other entities to levy and collect relevant taxes based on a property’s value.

Record seekers can obtain property records maintained by the Cibola County Clerk by visiting the clerk’s office during working hours (from 8:00 am to 5:00 pm), Monday to Friday, to request records in person. On the otherhand, record seekers can use the Assessor’s GIS mapping and ownership data website to view some property information held by the Assessor’s office. Alternatively, they can request relevant property records by visiting or contacting the Assessor’s office at:

Cibola County Assessor’s Office
700 E Roosevelt Ave Suite 50,
Grants, NM 87020
Phone: (505) 285-2566 or (505) 285-2526
Fax: (505) 285-2561
Email: dvallejos@co.cibola.nm.us

Cibola County Court Records Online

Interested persons can access Cibola County records online through third-party websites, like Newmexicocourtrecords.us. This website provides user-friendly features that allow users to search for relevant court records by party name or case number. Additionally, searches performed on these websites are processed nearly instantly. However, a significant drawback of using third-party websites is the risk of obtaining records with incorrect or incomplete information from them.