Sandoval County Court Records

New Mexico court records are any material, such as papers, documents, exhibits, and transcripts, filed or kept with the court and the register of actions and docket entries used to document case activity. These records are available to the public to promote accountability and transparency within the judicial system. This access enables citizens to observe and comprehend how the courts operate. The District Court Clerk is the custodian of all civil and criminal court cases in Sandoval County and issues them online, by mail, or in person to the public. A court record contains the following information:

• Case parties (party type, description, number, and name)
• Case detail (case number, current judge’s name, filing date, and court)
• Register of actions activity (event date, description, result, and amount)
• Case hearing (hearing date, time type, and judge, court, and courtroom)
• Civil complaint detail (date, sequence number, description, disposition, and disposition date)
• Criminal charge detail (party, count, sequence number, statute, charge, class, CIT number, and plea)
• Judge assignment history (assignment date and event description, judge’s name, and sequence number)

Are Court Records Public in Sandoval County?

Yes. The New Mexico Inspection of Public Records Act permits public access to court records unless sealed by a court order or exempted from disclosure. Therefore, members of the public can inspect or copy court records maintained by any Sandoval County Court. However, certain court records are exempted from public disclosure. Below are some examples of confidential court records in Sandoval County:

• Adoption records
• Mental health records
• Juvenile records
• Proceedings initiated for the appointment of a conservator
• Proceedings initiated to remove a firearm-related disability
• Proceedings initiated under the Assisted Outpatient Treatment Act
• Wills deposited with the court that have not entered informal or formal probate proceedings
• Proceedings initiated to appoint a guardian for a personn who is alleged to be incapacitated.

Sandoval County Court Records Search

Sandoval County court records search can be done through the following methods:

• Online through the Case Lookup Portal or third-party sites
• By submitting a completed Copy Request Form by mail
• In-person at the courthouse

Sandoval County Court Records Search by Name

The Case Lookup tool is the most common way to find court records by name online. The user can provide a last, first, or middle name in the search field. The portal also permits users to streamline their searches using other criteria, such as driver's license number or state, date of birth, or year of birth, while searching by name.

Inquirers can also conduct a name-based court records search by mail or in person at the Sandoval County District Courts. The Court provides a Copy Request Form for mail requesters, which must be sent to the office along with the necessary fees.

Sandoval County Courts

The Sandoval County court structure consists of a District Court, Magistrate Courts, a Probate Court, and several Municipal Courts. Below are the addresses of all the courts in Sandoval County:

Sandoval County Magistrate Court (Bernalillo)
1000 Montoya Road
Bernalillo, NM 87004
Phone: (505) 867-5202
email: bermadmin@nmcourts.gov

Sandoval County Magistrate Court (Cuba)
6354 Highway 550
Cuba, NM 87013
Phone: (505) 289-3519
email: cubmadmin@nmcourts.gov

Sandoval County District Court
1500 Idalia Road, Building A
P.O. Box 600
Bernalillo, NM 87004
Phone: (505) 867-2376
email: berdissuedocs@nmcourts.gov

Bernalillo Municipal Court
829 Camino del Pueblo
Bernalillo, NM 87004
Phone: (505) 771-5893

Corrales Municipal Court
4324 Corrales Road
Corrales, NM 87048
Phone: (505) 897-0503

Edgewood Municipal Court
18 Municipal Way
Edgewood, NM 87015
Phone: (505) 286-4518

Los Alamos Municipal Court
2500 Trinity Drive, Ste C
Los Alamos, NM 87544
Phone: (505) 662-8025

Rio Rancho Municipal Court
500 Quantum Road NE
Rio Rancho, NM 87174
Phone: (505) 891-5999

Sandoval County Superior Court Case Search

The Sandoval County court system does not include a Superior Court. The District Court and Magistrate Court handle all court records.

Sandoval County District Court Records

The Sandoval County District Court is part of the Thirteenth Judicial District. It has general jurisdiction over civil and criminal cases, including tort, contract, real property rights, estate, domestic relations, mental health, and misdemeanors. The Court disseminates court records to the public:

• Online: Individuals can view District Court records online through the Case Lookup tool. The search criteria are by name, case number, or DWI. This service is free.
• Mail: Requesters must complete the Copy Request Form. The application form, along with the necessary fees, must be mailed to the court. The court charges $2.50 per name for search fees. Copies of court records attract a fee of $0.35 per page, and certified copies cost $1.50 per certification. Microfilm costs $0.50 per page, and audio CD costs $4 per CD. The court accepts credit cards or cash or money order payments for the exact amount. The processing time takes about ten (10) business days.
• In-person: Requests must be made during business hours (Monday to Friday, 8 a.m. to noon and 1 to 5 p.m.). A name or case number must be provided to process the request. Copies of District Court records attract a small fee.

Sandoval County Criminal Records

Criminal records can be found in person at the Sandoval County Sheriff’s Office (SCSO). Requests can be made Monday through Friday, 8 a.m. to 5 p.m. requesters should contact the Sheriff’s Office by phone at (505) 867-7526 or email sheriffs_office@sandovalcountynm.gov before visiting the office to inquire about other easier ways to obtain copies of Sandoval county arrest and criminal records. The Sheriff’s office is located at:

Sandoval County Sheriff’s Office
7255 Oersted Rd NE.
Bernalillo, NM 87004

Individuals seeking criminal information might want to begin their search by viewing Sandoval County arrest records. The Sandoval County Detention Center provides this information for free through its Inmate List.

Sandoval County Criminal Court Case Lookup

Members of the public can conduct criminal court case lookups at the Sandoval County District Court. The Case Lookup tool provides access to criminal court records online without charges. Users can search for records by name, case number, or DWI. Record seekers who cannot find their desired criminal court records on the online portal can mail a completed Copy Request Form along with the necessary fees to the court. When filing the form, check the criminal box under the Case Information area to streamline the search. Alternatively, individuals can visit the courthouse from Monday to Friday, 8 a.m. to noon and 1 to 5 p.m. to request copies of criminal court records. The record staff will require a name or case number to process the request. Appropriate fees will be required before the document will not be released. The requester should expect to pay $2.50 per name for search fees. Copies of criminal court records cost $0.35 per page, and certified copies cost $1.50 per certification. Microfilm costs $0.50 per page, and audio CD costs $4 per CD.

Get Sandoval County Civil Court Records

The District Court maintains custody of all civil court records in Sandoval County. Individuals can access or obtain copies of these records online, by mail, or in person at the courthouse. Online requests are free via the Case Lookup tool, allowing searches by name or case number. Mail requests require submitting a completed Copy Request Form and the necessary fees payable by cash, credit cards, or money order to the court. When filing the form, check the Civil box under the Case Information area to streamline the search. In-person requesters must visit the courthouse from Monday to Friday, 8 a.m. to noon, and 1 to 5 p.m. Customers must provide a name or case number to obtain copies of civil court records. The record staff will not release records until the appropriate fees are paid. The court charges $2.50 per name for search fees, $0.35 per page for copies, and $1.50 per certification for certified copies. Microfilm costs $0.50 per page, and audio CD costs $4 per CD.

Sandoval County Family Court Records

Although most family court records are confidential, individuals can find public family court records online, by mail, or in person at the Sandoval District Court. The easiest way to find public family court records is via the Case Lookup tool. The search parameters are by name or case number. Mail requesters must complete a Copy Request Form and send it with the necessary fees to the court. Acceptable forms of payment are credit cards, cash, or money orders. Check the Family box under the Case Information area of the form to narrow the search. In-person requests can be made at the courthouse during business hours (Monday to Friday, 8 a.m. to noon, and 1 to 5 p.m.). Customers must provide basic information about the desired records to process the request. A search fee of $2.50 per name is mandatory. Copies of family court records cost $0.35 per page, and certified copies cost $1.50 per certification.

Sandoval Dissolution of Marriage Records

The District Court maintains all dissolution of marriage records in Sandoval County. Individuals can view or obtain copies of dissolution of marriage records online, by mail, or in person. Interested persons can use the Case Lookup tool to find dissolution of marriage records. A search can be conducted by name or case number. Individuals sending a request by mail must complete the Copy Request Form and include the appropriate search and copy fees. The Court only accepts payment by cash, credit cards, or money orders for mail requests. In-person requesters must appear at the court during business hours (Monday to Friday, 8 a.m. to noon, and 1 to 5 p.m.). A name or case number must be provided to the record staff. A search fee of $2.50 per name, copy fees of $0.35 per page, and certified fees of $1.50 per certification will be requested to process and obtain the desired record.

Sandoval County Marriage and Divorce Records

The Sandoval County Clerk issues two types of marriage records: Unredacted and Redacted Marriage Records. Unredacted marriage records are confidential and are only issued to the couples or a person with a court order. Eligible individuals need to provide a driver’s license to obtain a certified copy of an unredacted marriage record. Redacted marriage records are open to the public, but all personal protected information will be excluded. Sandoval County marriage certificates can be obtained online, by mail, or in person at the Clerk’s Office. In-person requests should be made during business hours from Monday to Friday, 8 a.m. to 5 p.m. Contact the Clerk’s office by phone at (505) 867-7572, fax at (505) 771-8610, or email at ClerksOffice@sandovalcountynm.gov for specific instructions on how to make online and mail requests. Certified copies of Sandoval County marriage records cost $2 per copy.

Divorce records are available online through the Case Lookup tool, by mail, or in person at the Sandoval County District Court during business hours. Mail-in requests must contain a completed Copy Request Form and the appropriate search and copy fees. Acceptable forms of payment are cash, credit cards, or money orders.

Sandoval Birth and Death Records

Sandoval County birth and death certificates are restricted access records. They are only issued to registrants' immediate family members or those with tangible proof of legal interest in the record. Specifically, the record holder’s father, mother, current spouse, sibling, child, grandchild, or maternal or paternal grandparent can access birth or death records in Sandoval County. Death records become public 50 years from the death date, while Sandoval County birth records become public 100 years from the birth date. The New Mexico Bureau of Vital Records and Health Statistics permits requests for Sandoval County vital records (birth and death) online, by phone, by mail, and in person.

Request Online or by Phone

The Bureau partners with a third-party vendor to issue birth and death certificates online and by phone at (877) 284-0963 to requesters. UPS Next Day Air delivery costs $44.50 for a birth certificate and $39.50 for a death certificate. Regular U. S. Mail delivery costs $26.00 for a birth certificate and $21.00 for a death certificate. The processing time for these services is between 3 and 5 business days. Fees can be paid using credit cards like Discover, American Express, MasterCard, or Visa.

Request by Mail

Requesters can complete a Birth (English or Spanish) or Death (English or Spanish) Record Search Application Form or send a letter to the Bureau with the following information:

• The record holder’s name
• Birth or death date
• The birth or death city, including the county ( if known)
• The mother and father’s full maiden name (for Sandoval County birth certificate only)
• The decedent's Social Security Number, if known (for Sandoval County death certificate only)
• The name of the mortuary in charge of final arrangements (for Sandoval County death certificate only
• Requestor's relationship to the record-holder and the purpose of the request
• The requestor’s name, signature, and mailing address

The mail package must include a non-refundable search fee. A death certificate costs $5 per certified copy, while birth certificates cost $10. This search fee is payable by certified check or money order. The Bureau does not accept cash for mail requests. The mailing address is:

New Mexico Vital Records
Post Office Box 26110
Santa Fe, NM 87502

Request in Person

An in-person applicant must present a current government-issued photo ID and complete a search application. They must also pay the appropriate fees before the desired certificate will be released to them. The Bureau accepts in-person requests from Monday to Friday, 8:30 a.m. to 4:00 p.m. at:

Bureau of Vital Records & Health Statistics
2554 Camino Entrada
Santa Fe, NM 87505
Phone: (505) 827-0121 (Phone)

Sandoval County Probate Court Records

The Sandoval County Probate Court is a limited jurisdiction court overseeing probate cases like estates and wills. The Court issues probate court records in person at the courthouse during business hours. Interested persons can visit from Monday through Thursday, 8 a.m. to 4 p.m., and Friday from 8:00 a.m. to 12 noon. The court closes from 12- to 1 p.m. for lunch. Copies of probate court records cost $1 per page, payable by cash, check, cashier’s check, certified check, or money orders.

Requests for probate court records can also be mailed to the Sandoval County District Court. The mail package must contain a completed Copy Request Form and an appropriate fee payable to the court by cash, credit card, or money order. When filing the form, check the probate box under the Case Information area to streamline the search. The search fee is $2.50 per name, copies are $0.35 per page, and certified copies are $1.50 per certification.

Sandoval County Property Records

Sandoval County public records include property information, allowing members of the public to submit in-person requests for property records at any custodian office. Property record custodian offices are open Monday through Friday, 8 a.m. to 5 p.m., and close from 12:00 p.m. to 1:00 p.m. for lunch. Record seekers must be willing to provide basic information about the property to facilitate the search. Copies of property records attract a small fee. Each property record custodian has unique methods of issuing information to the public. For example:

• Sandoval County Assessor’s Office: The Assessor’s Property Records Search portal allows record seekers to view property records for free. The search criteria are as follows: account number, parcel number, name, or situs address.
• Sandoval County Treasurer’s Office: The Office has a Property Tax Search tool where users can find property tax information. Users can log in with their details or sign in as a public user. The search parameters are by account ID, parcel number, or situs address.
• Sandoval County Clerk’s Office: Individuals can find property records from this office in person, by email at clerksoffice@sandovalcountynm.gov, and by mail. In-person requesters must provide a legal description, grantor or grantee’s name, or book & page to locate the desired document. The Clerk’s office also has computers where customers can research any property documents. Copies of property records cost $1 per page, payable by cash, credit card, check, or money order.

Sandoval County Court Records Online

Individuals can find Sandoval County court records online through third-party websites like newmexicocourtrecords.us. To access court records, users must enter a name or case number in the search field. Most third-party records provide court information across multiple jurisdictions with no charges for initial searches. However, a small fee will be required to retrieve copies of records. Verifying information retrieved from third-party sites is essential because they can be unreliable.